Several categories of accommodation have been reserved for Symposium delegates.

To secure these competitive accommodation rates with flexible terms and conditions be sure to book your accommodation via the online registration.  These rates are available only through the Symposium Managers.

Hotel

Single (SGL) : A single occupancy room with one bed
Double (DBL) : A double occupancy room with one bed
Twin (TWN) : A double occupancy room with two beds
Triple (TRP): A triple occupancy room with three beds OR 1 double and 1 single bed

Dorm Bed: 1 single bunk bed. A dorm room with 2 x 2 single bunk beds and an ensuite bathroom for the dorm room

Family Room: A room with 1 double bed and 1 x 2 single bunk beds with ensuite bathroom

Please note bedding configurations are subject to hotel availability.

Please Note:

• Click on the hotel names to view photo and fact sheets.
• The above rates include the Australian Goods and Services Tax (GST).
• Rates may increase without notice due to changes in government charges, taxes or levies.
• Room only rates do not include breakfast.
• Bed and breakfast rates include full buffet breakfast
• A minimum one nights deposit must be paid or credit card details given at time of booking to guarantee reservation.
• Room and breakfast rate for a Triple room with the Pensione Melbourne include 3 breakfasts.
• A Dorm bed can accommodate one person per bed only.
• Click Here to View Accommodation Map

Group Bookings / Non-listed Hotels

If your organisation would like to make a Group Booking or place group accommodation at hotels not listed in this brochure, the Symposium Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice.  With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently. 

E-mail: gim2010@arinex.com.au
Phone: 1300799691 (within Australia) +61 2 9265 0890 (international)
Fax: +61 2 9265 0880

Rates and Reward Programs

Accommodation held by the Symposium Managers has been secured at highly competitive rates for Symposium delegates. In addition, delegates who are members of the listed reward programs can earn points by staying at the corresponding hotel. Members should provide their membership card to Reception when checking into the hotel.

Deposit

Rooms are being held by the Symposium Managers on behalf of the delegates until 24 May 2010. All hotel accommodation bookings must be accompanied by a minimum one night's room rate or credit card details in order to secure a reservation. The Symposium Managers will accept accommodation deposits up until 24 May 2010 and will settle the deposit with the hotel. Delegates must settle the balance of their account with the hotel concerned upon check out.

Late bookings can be made through the Symposium Managers after 24 May 2010 but are subject to availability and credit card details are required to secure the reservation. One nights room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

How to Book Accommodation

To book, complete either the Online Registration Form or the Downloadable Registration Form. The Symposium Managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

Change of Booking

Any change to a reservation must be notified to the Symposium Managers and not directly to the hotel. Please note that any changes should be made to the Symposium Managers by 9 June 2010. Cancellations must be made in writing.

Late Arrivals

Please indicate on your registration form or notify the Symposium Managers in writing if you will arrive at your hotel after 1800 hours, failure to do so may mean that your room will be released.

Check-in and Check-out times

Many international flights arrive into Australia in the early morning. For most hotels, Check-in time is 1400 hours and Check-out time is 1000 hours.  Should you wish to guarantee check-in before 1400 hours you will need to pre-book, and pay for the previous night. If you wish to guarantee a late checkout you will need to book for the next night.  These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form.

Hotel Check in Procedures

As per standard hotel policies and procedures delegates will be required to provide a credit card or full cash payment upon check in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking. 

The hotel will hold on your credit card, until point of check out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilize any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check out.

Please note the daily incidental charge may vary across the listed hotels.

Accommodation Refunds

The deposit is non-refundable at 24 May 2010 and will be forfeited if you do not arrive on the date for which you have booked. Cancellations must be made in writing.